Gmail Attachment Limit: How to Send Files that Exceed the Limit (2023)

The Gmail file size limit can be quite frustrating.

As Gmail refuses to send emails with more than 25MB of attachments, it’s hard to send large presentations, images or videos.

However, there’s a workaround. In this article, I’ll show you how to bypass the current Gmail attachment limit and send as many big files as you want!

Here’s what we’ll cover:

  • Understanding the Current Gmail File Size Limit
  • 2 Easy Ways to Workaround This Issue

Understanding the Current Gmail Attachment Limit

In 2017, Google announced that they were increasing the Gmail file size limit to 50 megabytes. However, there was a catch.

That 50MB attachment size limit was only for incoming email. So while you could receive emails with more information, you were still stuck with a restrictive 25MB limit for uploading.

To make matters worse, the 25MB file sharing limit isn’t really 25MB.

Let me explain:

Gmail lets you share files up to 25 MB in size, where the size is determined by the size of the file on disk. If you attach a file larger than 25 MB in size, it gets uploaded to Google Drive and Gmail places a download link to the file in the body of your email message.

If you attach big files greater than 25 megabytes, the Gmail app uploads it to Google Drive and links to it instead of attaching it.

However, even if you share files smaller than 25 MB, bypassing the need to use Google Drive, the actual email messages end up being around 50 MB in size, because of how an attachment file doubles in size when encoded into the format necessary for email file sharing (MIME).

(Video) How to send large files through Gmail - Send attachment larger than 25MB (Updated method)

Long story short, the files you attach to your email generally double in size in Gmail due to how it encodes an attachment file.

So what Gmail users are left with is a file size limit that’s essentially 12.5MB! Even if you use email apps like GMass that use Gmail API, it doesn’t entirely solve your problem. Why? The Gmail API has a hard file sharing limit of 35 MB for your email message.Therefore, in terms of using GMass and most other Gmail API based mail drop apps, your complete Gmail mail message, when encoded into MIME format, cannot exceed 35 MB.That equates to roughly 17-18 MB of added files such as an inline image or any additional documents.

Even though my attachment is only 24 MB as it sits on my computer, it expands to over 44 MB when MIME-encoded in my Gmail inbox, and I get an error message for my GMass request in the browser.

Also, note that the GMass size limit is applied to an individual email message, not all emails in aggregate. It doesn’t matter whether you’re sending it to one email address or to 1,000, the MIME-encoded email you compose cannot exceed 35 MB.

2 Easy Ways to Deal with the Gmail File Size Limit

There are two simple methods to workaround the Gmail attachment size limit. Let’s go over each one:

1. Use Google Drive

This is the default option for most people trying to share files that are larger than 25MB. When Gmail detects that your mail is larger than 25MB, it automatically uploads your attachments to Drive and adds a download link to it in your mail.

While this automatic process is helpful, it can be a little unwieldy to work with — especially if you’re dealing with multiple large files. For a more structured process, it’s recommended that you manually use Google Drive to upload large attachments that exceed 25MB.

Here’s a quick walk-through on how to use this cloud storage method:

Step 1

Sign up for Google Drive in your browser. Google Drive is a cloud storage and file sharing service that gives you a higher storage limit than a regular Dropbox account.

(Video) Gmail File Size Limit: How to Send Files Above Gmail Maximum Attachment Size

Once you sign up for Google Drive using your Google account, you’ll have instant access to 15GB of cloud storage space for free!

Step 2

Create a folder in Google Drive.

Once you’re in Google Drive, click the My Drive icon that’ll open up a drop-down menu tab in your browser where you can directly upload the file or create a separate folder.

Gmail Attachment Limit: How to Send Files that Exceed the Limit (3)

Step 3

Once you’ve added your files/folders to Drive, you can open your Gmail inbox tab and start to compose your mail. Locate the Drive icon at the bottom of the window to find the files you’d like attached.

Gmail Attachment Limit: How to Send Files that Exceed the Limit (4)

Step 4

You’ll now see all the files/folders stored in your Google Drive account. Select the ones you want to be uploaded and click the Drive icon titled “Insert as Drive Link” at the corner of the screen.

Gmail Attachment Limit: How to Send Files that Exceed the Limit (5)

The Gmail app will now add a download link to these attachments in your email. All you have to do now is to click the “Send” button.

When recipients receive the mail, they can click on the link and will be redirected to these attachments.

2. Compress Your Files

Another easy way to get past the gmail client file size limit is by sending compressed files.

(Video) How to Send Big Files Through Gmail Over the 25mb Attachment Limit

If you have multiple big files that need to be uploaded, you can always compress them into a zip folder. Zip folders take up less place and are easier to transfer to other computers.

Here’s how you compress files in Windows 10:

Step 1

Open File Explorer on your computer and navigate to the data and documents you’ll be sending.

Step 2

Click the “Control” key and select all these files you’d like to compress.

Step 3

Right-click and select “Send to > Compressed (zipped) folder” in the drop-down menu.

Gmail Attachment Limit: How to Send Files that Exceed the Limit (6)

And that’s it!

You’ve now compressed all your large files into a zip folder. This change in size should take less space when uploading, helping you meet Gmail’s requirements.

Note – Zip folders can’t work miracles and usually reduce the size of your large files by only 30 to 40 percent. If the zipped folder still isn’t small enough for Gmail, then you’re out of luck. You’ll have to opt for the cloud storage route to get your files attached when you compose an email.

Tracking Your Attachment Opens

Using Google Drive to send a file link instead of sending attachments has three benefits:

  1. An attachment file usually triggers the spam filter in many organizations. Your recipients may not even receive the email as it lands in the junk folder.
  2. Many people are wary of opening any email files attached, even if the data is from known senders, to avoid risking malware. Links are usually considered far safer in an email exchange.
  3. Finally, when links are used, it enables the sender to actually track if people have clicked on the link or not right from their Gmail inbox.

How GMass Helps

Mail drop apps like GMass can help users track Drive links. This service supports click-tracking to help you determine if a person has opened your Drive link or not. This can be incredibly useful when sharing proposal documents as you’ll know when the recipient has accessed the links.

(Video) Gmail Attachment Size Limit: How to Send Large Files Over Email (4 Simple Ways)

Just navigate to the “GMass Reports > Clicks” tab in your Gmail app and you can see all the tracking information:

Gmail Attachment Limit: How to Send Files that Exceed the Limit (7)

Note – To prevent your links from looking like phishing links, GMass does not track links where the anchor text itself is the URL. We recommend that the sender re-labels their Google Drive download link to avoid this issue.

Conclusion

The fact is that the world’s most used email service provider can’t handle emails larger than 25 megabytes of data. Whether you use Gmail’s POP or IMAP server, the story remains the same.

However, until Google releases a new update (that actually helps a sender with uploading files) users can always send Drive links from their desktop device or their Android or iOS Gmail mobile app.

In the meantime, if you usually send out multiple emails at once, why not install the GMass mail merge chrome extension?

It can merge your emails and make mass emailing a breeze! Sign up for a free account in just a few seconds here.

FAQs

Gmail Attachment Limit: How to Send Files that Exceed the Limit? ›

If your file is greater than 25 MB, Gmail automatically adds a Google Drive link in the email instead of including it as an attachment.

How do I bypass the attachment limit in Gmail? ›

You can now bypass Gmail's meager 25MB attachment size limit by using Google Drive. By integrating its cloud storage service, Google Drive, with Gmail, Google now lets you attach files as large as 10GB (400 times larger than traditional attachments).

How do I attach a file that exceeds 25MB? ›

How to Send an Attachment Larger than 25MB (up to 10GB) in Gmail

How do I fix my Gmail 25MB limit? ›

If you want to send files that are larger than 25MB, you can do so through Google Drive. If you want to send a file larger than 25MB via email, than you can do so by using Google Drive. Once you're logged into Gmail, click “compose” to create an email.

How do I email a file that is too large? ›

Using a cloud storage space like Google Drive, Dropbox, or OneDrive is one of the easiest and most popular methods for sending large files. Depending on your email provider, you'll likely be able to use a corresponding cloud storage — like Google Drive for Gmail, or OneDrive for Outlook.com.

How can I send a large file via email? ›

How to Send Large Files as Email Attachments: 8 Solutions
  1. Google Drive: Use With Gmail. ...
  2. OneDrive: For Outlook and Outlook.com. ...
  3. Dropbox: Integrate With Gmail. ...
  4. iCloud Mail Drop: Use With Apple Mail. ...
  5. WeTransfer: Send Unlimited Large Files Quickly. ...
  6. pCloud Transfer: Simple Encrypted File Transfer.

How do I change the attachment settings in Gmail? ›

Steps to Configure Attachment Compliance in Gmail

Scroll down to find Gmail and click on it. Scroll down to Advanced settings and click on it. Scroll down to Attachment compliance and hover on it and to see configure option and click on it. Select the messages that you want to affect.

Why is Gmail not sending attachments? ›

Disable the Web Browser Proxy. If you've set up a web browser proxy, this might be causing the issue with Gmail can't send emails with attachments. So you should try disabling the proxy server.

Why I Cannot send attach files in Gmail? ›

Gmail needs storage permissions to access and attach files from your mobile device. Step 1: Open Settings > Apps > Gmail > Permissions > Storage. Make sure it is set to Allow so Gmail can access files on your phone and attach it.

How can I send a large file over 25mb in Gmail? ›

Attachment size limit

If your file is greater than 25 MB, Gmail automatically adds a Google Drive link in the email instead of including it as an attachment.

How do I reduce the size of a PDF file so I can email it? ›

The simplest is to re-save your file as a reduced-size PDF. In the latest version of Adobe Acrobat, open the PDF you wish to re-save as a smaller file, choose File, Save as Other, and then Reduced Size PDF. You'll be prompted to select the version compatibility you need and then you can click OK to save.

How can I send large files via email for free? ›

How can I send large files for free?
  1. WeTransfer. WeTransfer offers one of the easiest and most straightforward ways to share your files. ...
  2. Send Anywhere. Send Anywhere is a relatively similar service, but it does have a few tricks up its sleeve. ...
  3. MailBigFile. ...
  4. Hightail. ...
  5. Dropbox. ...
  6. Google Drive. ...
  7. OneDrive. ...
  8. 8. Mail Drop.
Jan 30, 2020

How can I send a large PDF file via email? ›

From the drop-down menu, choose “Send To” and then “Compressed (Zipped) folder”; Your folder with large files will start getting compressed; As a result, you will get a . zip file that you can easily attach to your email.

How can I send a large PDF file? ›

How can I send large PDFs?
  1. Download PDFCreator (if you haven't already)
  2. Under Profiles → Send click on Dropbox.
  3. Connect your Dropbox account via the + icon.
  4. Click on Save and convert a file to PDF.
  5. In the print window select the Dropbox option.
  6. Copy the link and share it.
May 10, 2020

What does it mean attachment size limit exceeded? ›

You receive this error message because Outlook 2013 and later versions have a default attachment size limit of 20 megabytes (20480 KB) for Internet email accounts. This limit prevents your computer from continually trying to upload very large attachments that exceed the limits of most Internet service providers.

Do you need to create a Gmail account before creating a Google account? ›

When you create a Google Account, we ask for some personal info. By providing accurate info, you can help keep your account secure and make our services more useful. Tip: You don't need a Gmail account to create a Google Account. You can use your non-Gmail email address to create one instead.

Can you set the number of messages per page in your email? ›

Click the little gear icon in the upper right corner, then click Mail settings. 3. Near the top of the General tab you'll see Maximum Page Size. Click the arrow in Show X conversations per page and change the number from the default (usually 25) to 50 or 100.

How do I stop sharing a Google Drive link? ›

Stop sharing a file
  1. Find the file or folder in Google Drive, Google Docs, Google Sheets, or Google Slides.
  2. Open or select the file or folder.
  3. Click Share or Share .
  4. Find the person you want to stop sharing with.
  5. To the right of their name, click the Down arrow. Remove.
  6. To save changes, click Save.

What are the benefits of email? ›

Emails are delivered extremely fast when compared to traditional post. Emails can be sent 24 hours a day, 365 days a year. Webmail means emails can be sent and received from any computer, anywhere in the world, that has an internet connection . Cheap - when using broadband , each email sent is effectively free.

Videos

1. How to Send Files by Gmail When They're Beyond the Attachment Size Limit
(Matt Refghi)
2. How to Send Large Files in Gmail More than 25MB ? Email mai 25mb se jyada ke file ko send kaise kare
(Technology Gyan)
3. Increase Attachment Size Limit in Gmail for Android [How-To]
(Gadget Hacks)
4. how to send mail with file size more than 25 mb | how to send big files via email| email large files
(Make Knowledge Free)
5. Fix Copy Paste Error “The file size exceeds the limit allowed and cannot be saved”
(MJ Tube)
6. How to Send Large Videos on Gmail,How to send attachments larger than 25MB in Gmail
(Simple Answers)
Top Articles
Latest Posts
Article information

Author: Arielle Torp

Last Updated: 11/07/2022

Views: 6702

Rating: 4 / 5 (41 voted)

Reviews: 88% of readers found this page helpful

Author information

Name: Arielle Torp

Birthday: 1997-09-20

Address: 87313 Erdman Vista, North Dustinborough, WA 37563

Phone: +97216742823598

Job: Central Technology Officer

Hobby: Taekwondo, Macrame, Foreign language learning, Kite flying, Cooking, Skiing, Computer programming

Introduction: My name is Arielle Torp, I am a comfortable, kind, zealous, lovely, jolly, colorful, adventurous person who loves writing and wants to share my knowledge and understanding with you.