How to Insert PDF into Excel (2023)

02 Dec in Soda news

How to Insert PDF into Excel (2)

How to Insert PDF into Excel (4)

(Video) How to EMBED / INSERT / LINK a PDF File in an Excel Cell

How to Insert PDF into Excel (5)

In this article, we’ll go over the most user-friendly methods of how to insert PDF into Excel files, online and offline.

We’ve been here for you when you needed to convert, edit and insert PDFs into all kinds of popular file formats, from Word documents (.docx) to PowerPoint (.PPT) documents and more.

Today we’re here to take you through the process of inserting PDFs into an Excel spreadsheet. This is a bit trickier, but it can still be done easily – especially if you have a little help!

Without further ado, let’s get into how to insert PDF into excel.

First, we’ll look at how to insert a PDF into Excel within the Excel spreadsheet software itself. In this case, we’ll be inserting the PDF into Excel as a picture or image.

Table of Contents

How To Insert PDF Into Excel With Soda PDF

With Soda PDF, the simple way to insert PDF into Excel is to convert your PDF into an Excel spreadsheet file.

To do this quickly and easily, you’ll need a specialized converter like the free online tools on the Soda PDF website.

Here’s how to convert your PDF file to Excel using the Soda PDF free online conversion tool:

  1. Go the Soda PDF site.
  2. Select the Online Tools menu from the home page and go to the “Convert from PDF” section.
  3. Select PDF to Excel from the menu.
  4. Drag and drop the PDF file you want to convert. It will automatically start to convert it to Excel. You can also select and change the orientation of the pages within the file if you like.
  5. Download your converted Excel file when ready and view it in your browser.

How to Insert PDF into Excel (7)

Note that this way to insert PDF file into Excel is one way to turn your PDF file into an editable Excel file.

Otherwise, your embedded PDF file would just be an image inside your Excel sheet.

What is Soda PDF and why should I use it to insert PDF into Excel?

Soda PDF is a comprehensive PDF file management app. It’s designed to solve all your editing, converting needs and more. It does way more than convert PDF to Excel (allowing you to insert PDF into Excel)!

You can actually use it in 3 different ways, two of which are online:

  1. Soda PDF free one-off web-based tools (online converters and more) – works on all platforms (Windows, Mac, etc.)
  2. Soda PDF Online (full suite) – ideal for Mac users
  3. Soda PDF Desktop (full suite) – Windows only

How to Insert PDF into Excel (8)

Soda PDF website-based tools are just one-off solutions designed to help people searching for quick and free PDF file management. They are limited to processing one file at a time, such as inserting PDF into Excel by conversion, as we outlined above.

The full suite of Soda PDF tools comes two forms: Soda PDF online and desktop versions. These are full-featured programs and can convert multiple files (to Excel or any other format) at the same time.

If you’re looking for more power and functionality, check out Soda PDF’s full online version if you’re on a Mac or PC, or download and install the Soda PDF desktop app if you’re using Windows.

These versions require an account registration, but also feature a 7-day free trial. The web-based one-off tools are always free and don’t require any sign-up.

With the free solutions on the website, you can only work with a single PDF document (or Excel sheet) at a time, but there’s also a limit to the size of file you can work with.

These PDF editors just an easy way to do one-off tasks, like convert / insert PDF into Excel (and more). There’s also a daily limit for using them.

Of course you’ll need a browser and internet connection to use them.

They are designed for people who just need a quick, free and easy way to manage their document or image, such as doing a quick PDF file to Excel document conversion task.

If you want to convert multiple PDF files to Excel files, you’ll need to use either the Soda PDF Online or Desktop versions for that type of Excel conversion.

(Video) How to Insert PDF Files inside Excel

How To Insert PDF Into Excel as a Picture

This is one of the quickest ways to insert PDF files into Excel spreadsheets. It’s done within Excel itself.

Simply open the Excel file you want to insert your PDF into.

Click on the “Insert” tab, go to “Pictures” and then select “Picture from file.”

Find your PDF file and double-click on it to insert PDF into Excel.

And that’s it! We told you this method was easy. Note that you can insert other types of image files into your Excel file as well with this same method.

What is the difference between these Soda PDF versions?

It comes down to what features and functionality you’re looking for.

For example, the Soda PDF website-based functions are simple, one-off solutions to people searching for PDF document management – such as convert / insert PDF into Excel.

These functions are free, but also limited. When using them, you can only work with one file at a time.

For quick solutions, it shouldn’t be a problem.

However, if you’re looking to convert PDF to Excel with multiple files for example, you’ll need the full software.

For users looking to do more, we offer both Soda PDF online and desktop versions.

They both need an account registration, a download/installation and feature a 7-day free trial, and with these you can process many documents at the same time.

Each tool on the site is designed for converting one file from PDF to Excel (to effectively insert PDF files into an Excel sheet) or whatever else you need like edit, merge, etc.). These are always free and are not part of the account registration or 7-day trial process.

Is it really free if I want to convert / insert PDF into Excel?

Note that only the website-based functions like the online PDF converter are – and they don’t require an email or signup.

Note that you’ll only be working with single documents (whether it’s an Excel worksheet, Excel spreadsheet, or other file formats) when you use these online PDF conversion tools, such as the PDF to Excel file converter.

Remember, the desktop and online apps have a free trial as well. You can download and install them quickly and easily and work offline with the desktop version if you need to.

How to Insert PDF into Excel (9)

These will allow you to work with more than one PDF file at a time, so you can batch convert multiple PDF files into Excel spreadsheets.

Are there any other limitations to the free web-based functions?

As we’ve mentioned, with the free solutions on the Soda PDF website, you can only work with a single PDF file (or single Excel spreadsheet) at a time, but there’s also a limit to the size of file you can work with.

These solutions just an easy way to do one-off tasks, like convert / insert your PDF into Excel spreadsheets.

There’s also a daily limit for using them. They are designed for people who just need a quick, free and easy way to manage their document or image, such as doing a quick PDF to Excel spreadsheet conversion task.

If you’re looking for more power and functionality, you can always check out Soda PDF’s full online version if you’re on a Mac or PC, or download and install the Soda PDF desktop app if you’re using Windows.

Is Soda PDF safe to use to convert / insert PDF into Excel?

In a word: Absolutely!

Soda PDF’s website and free online PDF converter tools are used by millions of people every month, and they are 100% secure.

We use SSL encryption to ensure that your images and documents and data are not compromised, and remove the original and converted file after processing, including Microsoft Excel files, Excel workbook files, and all other Microsoft Office file formats.

After you select the PDF file, upload it to the site and it’s done converting, you can always save the converted Excel file to Google Drive if you’d like to have it easily available for sharing.

If you want to work offline to convert your PDF data to an editable Excel spreadsheet, you can always download the Soda PDF desktop version for Windows.

It allows you to do all your work offline, from convert PDF files to Microsoft Excel documents to merging and compressing PDFs and more. This way your converted file won’t be on the internet unless you actively share it.

What else can Soda PDF’s online tools do?

As we’ve said before, Soda PDF free online tools offer a lot more than just our Excel converter. Yes, you can use it to go from PDF to Excel in a flash, but you can also use other tools to convert all types of files, edit, merge, compress and a lot more.

How to Insert PDF into Excel (10)

(Video) How to Convert PDF to Excel

Here’s a quick list of what they can do.

  1. Convert – you can convert / insert PDF into Excel file, but you can also convert your Excel file to PDF, convert a PDF file to Word files, convert image files (.JPG, .PNG), and much more.
  2. Compress PDF – reduce the size of your PDF document before the conversion
  3. Edit – quick annotations; delete pages from your PDF files
  4. Merge – combine multiple files into one; useful before converting.

It’s all about finding the right tool on our website!

Soda PDF: The best way to insert PDF into Excel

We hope you got something out of our “how to insert PDF into Excel” article.

With both PDF files and editable Excel spreadsheet being so popular, it makes sense that you’ll need to convert or insert PDF into Excel online some point.

How to Insert PDF into Excel (11)

Soda PDF is available on most operating systems and our online solution can be accessed from any mobile device.

If you need a reliable solution for your document conversion needs, use Soda PDF!

Our Optical Character Recognition tool can create scanned PDF documents which you can then turn into a converted Excel spreadsheet using our fully-featured software: Soda PDF Desktop & Online!

Convert PDF to Excel offline using our fully-featured desktop application. Start automatically with a FREE instant download of Soda PDF Desktop and enjoy a 7-day trial to our entire suite of PDF tools whenever you create a new account (email registration required).

Soda PDF: Simply. Powerful. PDF solutions.


How to Insert PDF into Excel (18)

Blog Name

How to Insert PDF into Excel


Insert PDF into Excel with ease using Soda PDF's online tool. Learn how to add a PDF document to your Excel spreadsheet in seconds!


Sean Garland

Publisher Name

Soda PDF

Publisher Logo

How to Insert PDF into Excel (19)


How do you insert a PDF into Excel without losing quality? ›

Open your Excel, and click "Insert" > "object". You can then create it from a file or insert a PDF file. In this way, you can attach PDF to Excel without format loss.

Can I extract data from PDF to Excel? ›

Open a PDF file in Acrobat.

Click on the “Export PDF” tool in the right pane. Choose “spreadsheet” as your export format, and then select “Microsoft Excel Workbook.” Click “Export.” If your PDF documents contain scanned text, Acrobat will run text recognition automatically.

How do I convert a PDF to Excel without losing formatting? ›

Follow these easy steps to turn a PDF document into a Microsoft Excel spreadsheet: Click the Select a file button above or drag and drop a PDF into the drop zone. Select the PDF you want to convert to the XLSX file format. Watch Acrobat automatically convert your PDF to Excel.

How do I convert a PDF to Excel over 50 pages? ›

How to convert a PDF to a EXCEL file?
  1. Choose the PDF file that you want to convert.
  2. Select EXCEL as the the format you want to convert your PDF file to.
  3. Click "Convert" to convert your PDF file.

How do I copy a PDF and keep columns in Excel? ›

Here are seven steps to copy data from a PDF to Excel:
  1. Open the PDF into Word. ...
  2. Convert the document and click "Enable Editing" ...
  3. Copy the data from the document. ...
  4. Open the correct Excel spreadsheet. ...
  5. Paste the data into Excel. ...
  6. Format the information. ...
  7. Title and save the spreadsheet.

How do I convert a messy PDF to Excel? ›

Open a PDF document with Adobe Acrobat, and then go to the "Tools" option and choose "Export PDF." Select "Spreadsheet" >"Microsoft Excel Workbook" as the output format to export your PDF to a . xlsx file directly.

Why is PDF blurry in Excel? ›

The PDF image you see embedded in your Excel spreadsheet sounds like a rasterized thumbnail. PDF documents typically contain scalable vector graphics. Rasterizing a vector image converts it to a bitmap, an image represented by a sequence of dots. Bitmap images look blocky when scaled.

How do I make a PDF copy clearer? ›

How Can I Fix a Blurry Scanned PDF?
  1. Revisit the Original Source File. The best and easiest way to sharpen a PDF image is to simply scan the original document again. ...
  2. Check Font Smoothing Options. ...
  3. Update Your PDF Software. ...
  4. Try Converting the File. ...
  5. Take Control of Your PDF Operations with Better Tools Today.

How do I collect data from a PDF? ›

A copy & paste approach is the most practical option when dealing with a small number of simple PDF documents.
  1. Open each PDF file.
  2. Selection a portion of data or text on a particular page or set of pages.
  3. Copy the selected information.
  4. Paste the copied information on a DOC, XLS or CSV file.
25 Oct 2022

How do I extract content from a PDF? ›

How to Extract Text from a PDF
  1. Step 1: Upload the PDF. Login to our OCR tool and select a PDF file to upload. ...
  2. Step 2: Add Parsing Rules. Before separating text from the PDF, add rules to automate and speed up the process. ...
  3. Step 3: Export and Save Your Text. That's pretty much it.

Can you convert a PDF to Excel csv? ›

Launch Acrobat and open your PDF file. Select the Export PDF tool from the menu bar on the right. Select the Excel file format from the Convert To drop-down menu. Select the Convert button.

How do I copy and paste a PDF and keep formatting? ›

Right-click on the selected text, and then select Copy. Right-click on the selected text, and then choose Copy With Formatting. You can paste the copied text into comments, bookmarks, and documents authored in other applications.

How do I copy and paste from a PDF in Excel without line breaks? ›

Steps to copy text from pdf without broken lines are as follows
  1. Step 1: First, copy the text from the content and paste it into MS Word.
  2. Step 2: Then select the whole content.
  3. Step 3: Press Ctrl+h.
  4. Step 4: Click on the 'more' button.
  5. Step 5: Go to Special.
  6. Step 6: Click on the paragraph mark and select replace all.
20 May 2020

How do I convert a PDF file without losing formatting? ›

To translate a PDF which is scanned on Windows, the first thing to do is to turn it into editable text. OmniPage can do the job for you. It let you extract the text content from the PDF and save it as editable format such as Word. After the conversion, it will be easier to translate the PDF to other language.

How do I convert a 500 page PDF to Excel? ›

Here is how to convert 500 pages from PDF to excel with PDFelement.
  1. Step 1 Install PDF to Excel Converter(500/1000/3000pages) Click and download PDFelement on your computer. ...
  2. Step 2 Add 500-page PDF. Click Open Files and add the multi-page PDF files you want to convert. ...
  3. Step 3 Convert Multi-page PDF to Excel.

How do I fit a long Excel table in PDF? ›

Before printing to PDF, open the spreadsheet, highlight all the cells you want to print then go toFile>Print Area>Set Print area. Then in Excel go to File>Page Setup>Scaling and choose Fit to: 1 pages wide by 1 pages tall, click ok.

How do I make a large PDF into multiple pages? ›

How to split a PDF file:
  1. Open the PDF in Acrobat.
  2. Choose “Organize Pages” > “Split.”
  3. Choose how you want to split a single file or multiple files.
  4. Name and save: Click “Output Options” to decide where to save, what to name, and how to split your file.
  5. Split your PDF: Click “OK” and then “Split” to finish.

Can you copy and paste a whole PDF? ›

Open the PDF document in Reader. Choose Edit > Copy File to Clipboard. The content is copied to the clipboard. In an another application, choose Edit > Paste to paste the copied content.

How do I convert a PDF to columns? ›

Steps to do this are below;
  1. 1.In order to do this correctly. ...
  2. Click on PAGE LAYOUT tab and.
  3. Click on Columns tab and from drop down select how many columns you want.
  4. Copy the text from the Adobe Acrobat and select and copy all the text.
  5. now go to MS Word and paste it as text (A)

How do I autofill an entire column without dragging? ›

Select the cell with the formula and the adjacent cells you want to fill. Click Home > Fill, and choose either Down, Right, Up, or Left. Keyboard shortcut: You can also press Ctrl+D to fill the formula down in a column, or Ctrl+R to fill the formula to the right in a row.

How do I fix messy in Excel? ›

10 Quick Ways to Clean Data in Excel Easily
  1. Get Rid of Extra Spaces: ...
  2. Select & Treat all blank cells: ...
  3. Convert Numbers Stored as Text into Numbers: ...
  4. Remove Duplicates: ...
  5. Highlight Errors: ...
  6. Change Text to Lower/Upper/Proper Case: ...
  7. Parse Data Using Text to Column: ...
  8. Spell Check:
24 Dec 2019

How do I add more clarity to a PDF file? ›

Follow the steps below to create a high-resolution PDF from your existing PDF using Acrobat.
  1. Open the PDF in Acrobat and go to File > Save as Other > Press-Ready PDF (PDF/ X)
  2. In the Save As PDF dialog box, click on Settings.
  3. In the Preflight dialog, select Save as PDF/X-4 and Click OK. Note:
30 Sept 2022

How do I increase the clarity of a PDF image? ›

By default Compress is selected, which will compress the text and graphics when converting to PDF so that the size of the PDF file will be smaller. However, if you want to have a better image quality in the PDF file you can turn off text/graphics compression (size of the PDF will increase though).

How do I optimize a PDF without losing quality? ›

Adobe Acrobat

To reduce PDF file size in Adobe Acrobat, open the file in Acrobat, select 'Tools', and click on 'PDF Optimiser' from the drop-down menu. Once you do that, Acrobat will apply default settings to your file to attempt to reduce its size.

Why is my PDF poor quality? ›

If you start with a low-resolution image or other file, the resulting PDF may look blurry or pixelated, especially if printed out. PDF converters can't make your finished document look any clearer than the original. Use files with resolutions of at least 72 dots per inch for Web display and 200 to 300 dpi for printing.

Do PDF files lose quality? ›

PDFs use what is called a lossless compression process to maintain quality and key info. Keeping the original format intact manages the integrity of the presentation. Unfortunately, this can lead to large files that can't be shared on many channels. However, you can actually compress a PDF without losing quality.

How can you tell if a PDF is high quality? ›

How to check pdf quality
  1. Open PDF proof by clicking 'View PDF Proof' icon in the toolbar.
  2. In Acrobat Reader, click Zoom(+) button until magnification is 400%. ( ...
  3. Text and images should look crisp and clear, with minimal pixelation, at 400% magnification level. ...
  4. Still unsure whether your PDF quality is good or not?

How do I save a fillable PDF with answers? ›

How to download/save the fillable PDF to your computer: Right click on the form link (Apply Button) and select “Save target as…” or “Save link as…” Filling the form using Adobe Reader: You can either type information directly into each field or cut and paste text from your own word processor.

How do I convert a PDF to CSV without Adobe? ›

3. Convertio
  1. Open your browser and type it into the Convertio website. ...
  2. Select the PDF files that you want to convert from Computer, Google Drive, Dropbox, and URL or by dragging it on the page.
  3. Click the drop-down icon. ...
  4. Click the "Convert" button and then you can download your CSV file right away.

Is it better to save as a CSV or Excel? ›

While Excel (XLS and XLSX) file formats are better for storing more complex data, CSV files are supported by nearly all data upload interfaces. If you are planning to move your data between platforms, export and import it from one interface to another, you might be better off with the CSV file format.

What is the difference between CSV and PDF? ›

Answer: If you need to edit the data in the export/report, select CSV. This will produce a spreadsheet that you can open in programs such as Excel. If you need to print the export/report, select PDF.

When I copy and paste from PDF There are no spaces? ›

copied text from pdf is pasted without spaces

proposes the following reasonable reason: The problem is that the PDF file may or may not have the spaces encoded as space characters, particularly at ends, but also between words and perhaps even characters.

How do I edit a PDF and keep formatting? ›

How to edit PDF files:
  1. Open a file in Acrobat.
  2. Click on the “Edit PDF” tool in the right pane.
  3. Use Acrobat editing tools: Add new text, edit text, or update fonts using selections from the Format list. ...
  4. Save your edited PDF: Name your file and click the “Save” button.

How do I copy and paste and keep formatting documents? ›

Keyboard shortcuts

To copy the formatting of selected text: Press Ctrl + Alt + c (Windows or Chrome OS) or ⌘ + Option + c (Mac).

How do you paste in Excel without line breaks? ›

If you want Excel to take care of the line breaks, use the Word Wrap command on the Ribbon in the Home tab | Alignment group. It toggles on and off with every click. Alert: Be careful how much text you try to paste into a single cell as Excel has a character limit for cells.

How do I copy and paste from a PDF Filler? ›

To copy and paste text in a PDF online, upload a PDF document using pdfFiller's uploader. Highlight the text you want to copy and right-click to select Copy. Go back to your pdfFiller's account and right-click to paste the text into your document.

Is there a better format than PDF? ›

HTML is often what is recommended as the preferred format over PDF documents. This is a valid format to use when the content of a document is confined to plain text and markup.

Can you insert a PDF into Word without losing quality? ›

It's not possible to insert a PDF file in Word Online. However, you can edit the PDF in Word Online, update its content, or copy from PDF and paste it into a Word document offline. Note: When you open a PDF in Word Online, it'll be converted into a Word document without some elements of the original formatting.

How do I convert PDF to Word without losing content? ›

Follow these easy steps to turn a PDF into a Microsoft Word document: Click the Select a file button above, or drag and drop a PDF into the drop zone. Select the PDF you want to convert to the DOCX file format. Watch Acrobat automatically convert the file from PDF to Word document.

Why can't I embed a PDF in Excel? ›

If Excel displays an error message when you attempt to incorporate a PDF into your worksheet, you may have fallen afoul of an Adobe Reader Feature called Protected Mode. Designed to prevent malicious code from executing from a PDF file, this protective mode limits what PDFs can do.

How do you embed a document in Excel? ›

On the Insert tab, in the Text group, click Object. Click the Create from File tab. Click Browse, and select the file you want to insert. If you want to insert an icon into the spreadsheet instead of show the contents of the file, select the Display as icon check box.

How do I embed a PDF? ›

To attach a file, go to Insert > Attach File in PDF. To embed a file, go to Insert > Embed File in PDF. Browse to and select the file that you want to insert, and click Select on the Select File dialog.

How do I insert a PDF into Excel in Windows 11? ›

Click Create from File > Browse. Browse to the . pdf file you want to insert, and then click Open. Click OK.

How do I enable autofill on PDF? ›

Enable the Auto-Complete option

Choose Edit > Preferences (Windows) or Acrobat / Acrobat Reader > Preferences (Mac OS). Select Forms on the left. Under Auto-Complete, choose Basic or Advanced from the menu. Select Remember Numerical Data if you want the Auto-Complete memory to store numbers that you type into forms.

What does embedding in Excel mean? ›

Embedding generally refers to inserting an object created in an alternative software (Word or PDF, etc. ) in Excel. Embedding is the process of incorporating an object from another software into an Excel worksheet.

How do I embed a document in spreadsheet? ›

Embed files
  1. Open a file in Google Docs, Sheets, or Slides.
  2. At the top, click File Share. Publish to web.
  3. In the window that appears, click Embed.
  4. Choose a publishing option:

What is embedding spreadsheet? ›

When you insert an Excel spreadsheet, a copy of the entire spreadsheet is embedded into the Microsoft Word document. Once embedded, the spreadsheet is no longer linked to the source file and won't reflect any changes made.


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