How to Set an Out of Office Message in Outlook (Automatic Away Reply) (2023)

Timeoff is a common perk offered by most businesses. According to statistics fromthe Centerfor Economic and Policy Research the average U.S. worker takes tendays off a year. The amount of time offfor workers in other countries is much higher, though. A USAToday article reports that the average number of days off inmany European countries is 30 days or greater—withAustria and Portugal tied for the highest number of days off (35).

Welove our time off! And why wouldn't we?Personal days can be used for anything from vacation to doctor appointments andmore. But if you're going to take timeaway from the office, the professional thing to do is set up an automatic outof office email message. The message will let clients and colleagues know thatyou're unavailable and instruct them what to do until you return.

Inthis short tutorial with a video, you'll learn how to set up an out of officemessage in Microsoft Outlook using the Outlook Rules Wizard. We'll provide step-by-step instructions on how to set up an automatic outof office reply in Outlook. We'll also share some It also some vacation email best practices.

Guide to Inbox Zero Mastery (Free eBook Download)

Before going further in learning how to use Microsoft Outlook, be sure to grab our Free eBook:The Ultimate Guide to Inbox Zero Mastery.It's packed with inboxorganization strategies and killer tips for managing all your incoming emailmore efficiently.

How to Set Up an Out of Office Message in Outlook(With Video)

Inthe screencast above learn howto quickly set up an automatic reply inOutlook.Or, read on for written instructions to help you set up an Outlookaway message, best practice tips to follow, and more:

(Video) How to Set Out of Office in Outlook

How to Set Up an Automatic Message Responder in MS Outlook

Ifyou don’t have a Microsoft Exchange account, you’ll need to set up your out ofoffice message using Outlook's rules functionality. You can learn more about using MS Outlook rules inthis tutorial:

  • How to Create Rules in MS Outlook to Auto Sort EmailsLaura Spencer02 Feb 2018

1. Create a Message Template

Thefirst step to setting up an Outlook out of office reply is to create the textof your out of office message and save it as a template. Start in your Outlook inbox:

How to Set an Out of Office Message in Outlook (Automatic Away Reply) (11)How to Set an Out of Office Message in Outlook (Automatic Away Reply) (12)How to Set an Out of Office Message in Outlook (Automatic Away Reply) (13)

Clickthe New Email icon on the upperleft. The New Message windowappears:

How to Set an Out of Office Message in Outlook (Automatic Away Reply) (14)How to Set an Out of Office Message in Outlook (Automatic Away Reply) (15)How to Set an Out of Office Message in Outlook (Automatic Away Reply) (16)

Note: This message uses the 1000 Email Signaturestemplate from Envato Elements. You can also download and customizeyour own email signature from GraphicRIver.

Ifyou use email signature images or any other type of embedded image in youremail, make sure your message format is set to HTML. Learn more about emailsignature templates in this tutorial:

  • How to Add a Professional Outlook Email Signature QuicklyLaura Spencer03 Sep 2018

Typeyour Subject line and the body ofyour email message. You don’t need to fill out the To field because the message will automatically be sent to whoeversends you a message.

Here's an example:

How to Set an Out of Office Message in Outlook (Automatic Away Reply) (23)How to Set an Out of Office Message in Outlook (Automatic Away Reply) (24)How to Set an Out of Office Message in Outlook (Automatic Away Reply) (25)

Onceyou’ve completed a draft of your message, you need to save it as a template.Select File > Save as. A Windows Explorer prompt appears so thatyou store and save your message.

Choosea file location on your computer to store the message, type in the file nameand save the file in Outlook template format:

How to Set an Out of Office Message in Outlook (Automatic Away Reply) (26)How to Set an Out of Office Message in Outlook (Automatic Away Reply) (27)How to Set an Out of Office Message in Outlook (Automatic Away Reply) (28)

2. Create the Rule and Turn It On

Thenext step in creating an automatic out of office message is to create a rulefor sending the message. Click Fileon your Outlook inbox to go to the AccountInformation screen:

How to Set an Out of Office Message in Outlook (Automatic Away Reply) (29)How to Set an Out of Office Message in Outlook (Automatic Away Reply) (30)How to Set an Out of Office Message in Outlook (Automatic Away Reply) (31)

ClickManage Rules & Alerts. Makesure that the Email Rules tab isselected. The Rules and Alerts window appears. You’ll see a list of your current email rules:

(Video) How to set up an out of office automatic reply in Microsoft Outlook for Office 365/Exchange

How to Set an Out of Office Message in Outlook (Automatic Away Reply) (32)How to Set an Out of Office Message in Outlook (Automatic Away Reply) (33)How to Set an Out of Office Message in Outlook (Automatic Away Reply) (34)

Click the New Rule icon abovethe rules list to display the Rules Wizard:

How to Set an Out of Office Message in Outlook (Automatic Away Reply) (35)How to Set an Out of Office Message in Outlook (Automatic Away Reply) (36)How to Set an Out of Office Message in Outlook (Automatic Away Reply) (37)

Under the Start from a blank rulecategory select the Apply rule onmessages I receive option. Click the Nextbutton. The second Rules Wizardscreen displays:

How to Set an Out of Office Message in Outlook (Automatic Away Reply) (38)How to Set an Out of Office Message in Outlook (Automatic Away Reply) (39)How to Set an Out of Office Message in Outlook (Automatic Away Reply) (40)

Note: some security experts now recommend that you limit who receivesyour Outlook out of office reply rather than sending it to everyone who sendsyou an email message.

To determine who gets the out of office reply, check the box next to from people or public group underStep 1. Click the link under Step 2 to open your address book and choose who'll receive your autoreply message and then click the From button. Most likely you’ll want to choose the email addressesof coworkers you deal with often as well as the emails of important clients. Whenyou’ve selected who’ll receive the autoresponder, click OK and then click Next onthe Rules Wizard.

If you don’t want to limit who receives your out of office reply, click Next without making any selections onthis Rules Wizard screen. Yourautoreply message will be sent to everyone who sends you an email message.)

Either way, the third RulesWizard screen appears:

How to Set an Out of Office Message in Outlook (Automatic Away Reply) (41)How to Set an Out of Office Message in Outlook (Automatic Away Reply) (42)How to Set an Out of Office Message in Outlook (Automatic Away Reply) (43)

Select the reply using a specifictemplate option under Step 1. Under Step 2 click the reply using a specific template link. The Select a Reply Template window appears:

How to Set an Out of Office Message in Outlook (Automatic Away Reply) (44)How to Set an Out of Office Message in Outlook (Automatic Away Reply) (45)How to Set an Out of Office Message in Outlook (Automatic Away Reply) (46)

Select the template you created earlier and click Open. (If you didn’t save your template in the default location,you may need to Browse to find it.)

Click Next to go to the next Rules Wizard, which asks aboutexceptions. We don’t want to specify any exceptions. Click Next and you’ll beprompted to name the rule:

How to Set an Out of Office Message in Outlook (Automatic Away Reply) (47)How to Set an Out of Office Message in Outlook (Automatic Away Reply) (48)How to Set an Out of Office Message in Outlook (Automatic Away Reply) (49)

Type the name of the rule. Make sure the Turn on this rule checkbox is checked.

Click the Finishbutton on the Rules Wizard.Then, click the Apply button on the Rules and Alerts window and then click OK.

(Video) Out of office replies in Outlook for an email account that doesn't support automatic replies

You’ve just created an Autoresponder in MSOutlook!

3. Test the Outlook Away Message

Nowthat you’ve created your out of the office message, it’s a good idea to see ifit works before you leave your office.

You can test the autoreply message by sending a message fromanother email you own—as long as you’ve included that email in the rule as onethat is supposed to receive the autoreply message. Or, you can enlist the aidof a friend whose email you included as one that’s supposed to receive the outof office message.

Aftera short wait (some email systems retrieve incoming messages in batches), checkthe email you sent the test email message from. If you followed the steps properly,that email address will have received the out of office autoreply.

4. Turn the OutlookAway Message Off

When you return to the office, it’s time to turn the out of officemessage off. From your inbox select Fileto go to the Account informationscreen.

How to Set an Out of Office Message in Outlook (Automatic Away Reply) (50)How to Set an Out of Office Message in Outlook (Automatic Away Reply) (51)How to Set an Out of Office Message in Outlook (Automatic Away Reply) (52)

Clickon the Manage Rules & Alertsicon. The Rules and Alerts windowappears:

How to Set an Out of Office Message in Outlook (Automatic Away Reply) (53)How to Set an Out of Office Message in Outlook (Automatic Away Reply) (54)How to Set an Out of Office Message in Outlook (Automatic Away Reply) (55)

Removethe check from beside Out of OfficeReply (or whatever you named your rule). Click the Apply button and then click OK.Your out of office reply has been turned off.

To turn it back on again, return to the Rules and Alertswindow. Check the box next to your rule, then click Apply and OK.

MS Outlook Away Message Best Practices

Since your Outlook away message will be received by your clients andcustomers as well as your coworkers, you need to make sure it's professional.Here are some best practices to follow for Outlook away messages:

1. Be CautiousAbout Using Humor

If you know exactly who'll be receiving your messages, you probablyunderstand their sense of humor. You can insert some tasteful humor into yourout of office message—but be careful.What you think is funny may seem unprofessional to others. If you don'tknow who'll be receiving your message, it's probably a good idea to skip thehumor.

CollectiveHubhas a listof funny out of office email messages. I'll let you decide which ones you think areappropriate.

(Video) How to Setup Autoresponder (Out of Office) in Outlook? [Using Rule function]

2. Format Your Out of Office MessageAppropriately

Yourout of office message is a professional communication, and you should treat itas such. It can be brief, but you should at least include the following:

  • Subject line.Thisdoesn't have to be detailed, but it should be there.
  • Salutation. While you can't greet the recipient by name, youcan include a generic greeting such as "Hello."
  • Introduction.Thisemail is likely to be short. Most likely it'll be a single paragraph. So, thisis one case where you can skip an introduction.
  • Body text.Ingeneral, keep your language professional. We've already discussed how youshould be cautious about using humor here.
  • Conclusion.Yourconclusion will tell the recipient what to do if they need help right away.
  • Signature.Professionalemails should include a signature so your recipient can see immediately who youare.
  • Signature image (optional). Includinga signature image on your professional email is optional, but nice to have. Youcan incorporate one with a signaturetemplate.

Formore details on how to master proper business email format, study thistutorial:

  • How to Master Proper Business Email Format - and Avoid Professional DisasterLaura Spencer27 Oct 2020

3. Include Detail,But Not Too Much

Traditionaladvice for out of office replies had the message creator stating when they'llleave and when they'll return. It also often advised the sender to name acolleague who could help those who email you while you're gone. Some message creatorseven included details about their vacation, such as where they were going.

Unfortunately,times have changed. Many experts now feel that such detailed out of officemessages may put you at risk—especiallyif your message is being sent to everyone who emails you, which could includespammers and even criminals. It's safer to keep your message general for out ofoffice replies that automatically go to everyone who emails you. Anotheralternative is to control who receives your Outlook out of office reply, as Idid in the example I created.

4. Include a Signature

Ifyou know who'll receive your Outlook out of office reply, you should treatthe automatic responder just like any other professional message that you send.That means you should include an email signature with this message. (If you don't know who'll receive the away message, a full email signature may have too much detail.)

Ifyou've got a signature template set up for your emails, using ithere's an important part of your branding. This is especially true if you'rea small business owner or freelancer.

5. Don't Check-In Unnecessarily

If you're taking a vacation, you may be temptedto check your email often. And our cell phones and smart phones make checkingin so easy.

Don't give into that temptation. Unless your job requires you to checkin, let your break be a true break. You'll be back at work soon enough. Enjoyyour time off. When you get back you'll feel much more rested.

Learn More About How to Use Outlook Email Effectively

Creating aautomatic reply in Outlook is just one of the things you can do with your email system. To learn more about how to use Microsoft Outlook, study these tutorials:

  • How to Organize Your Outlook Email Inbox EfficientlyLaura Spencer19 Jan 2018

Also, we have a great resource that'll help you organize your email inbox and gain control of your email. It's called: The Ultimate Guide to Inbox Zero Mastery and it's yours free when you sign up for the Tuts+ Business newsletter.

Be Ready for Vacation. Create Your Outlook Out of Office Reply Today!

You'vejust learned how to set up an automatic out of office reply in Outlook. Why notgo ahead and create an Outlook away message today? Also, if you don't alreadyhave a signature image for your email, you can go ahead and download one fromEnvatoElements orGraphicRiver.

(Video) How to Set Up Outlook Automatic Reply & Out of Office Messages

FAQs

What is a good automatic reply in email when out of office? ›

Thank you for your email. I am currently out of the office until [return date] for [reason]. I will be happy to reply to your message when I return. If you need assistance in the meantime, please contact [name of colleague + their job title] at [email, phone, etc.].

How do you set automatic reply rules? ›

Select the Tools > Rules & Alerts. In the Rules and Alerts dialog box, on the E-mail Rules tab, click New Rule. Under Start from a blank rule, click Apply rule on messages I receive and click Next. To reply to every email message you receive, leave the Step 1 and Step 2 boxes unchanged and click Next again.

How do I send an automatic reply but not out of office? ›

Use Automatic reply rules without sending an Out of Office...
  1. Select Send Automatic replies. ...
  2. Click Rules in the lower left corner of the dialog.
  3. Click Add Rule to create your Out of office rules.
  4. To Forward all messages, tick Forward and enter an email address.
  5. Choose the forwarding Method. ...
  6. Click Ok when finished.
28 Mar 2018

How do you send an automatic reply to every incoming email in Outlook? ›

Click FILE > Automatic Replies > Send Automatic Replies. Add and format your message. Optionally, click Only send during this time range, and then pick start and end dates.

What is a good auto-reply text message? ›

General Auto-Reply Texts

Thank you for reaching out to [Business Name]. We have received your message and will be in touch within [Time Frame]. Hi there! We just wanted to let you know we received your message and will be in touch before our offices close at [Closing Time].

What is a good away message for Outlook? ›

I will be out of the office starting (Starting Date) through (End Date) returning(Date of Return). If you need immediate assistance during my absence, please contact (Contacts Name) at (Contacts Email Address). Otherwise I will respond to your emails as soon as possible upon my return. Thank you for your message.

Do Outlook automatic replies Reply All? ›

If you leave Send replies only to Contacts UNchecked, an auto-reply will be generated for every address from which you receive a message. It is almost always a bad idea to turn on auto-reply for all external senders.

Can Outlook Send Out of office reply every time? ›

Select File and then click Automatic Replies. In the Automatic Replies box, select Send automatic replies. Optionally, set a date range for your automatic replies. This will turn off automatic replies at the date and time you enter for the end time.

How do I create an out of office reply template? ›

Type the information that you want to have in your reply message. On the File menu, select Save As. In the Save As dialog box, select the Outlook Template check box in the Save As Type list. Type a name for your reply template in the File Name box, and then select Save.

How do I set up an out of office reply and forward in Outlook? ›

For Your Own Mailbox

To start, open Microsoft Outlook. Then click File > Info >Automatic Replies. Here, you can set a time range to send the auto-reply. Automatic replies will automatically turn off at the end of the time range.

Which can be enabled with automatic replies? ›

Options for automatic replies

When you turn on automatic replies, a reply is sent to email messages that you receive. After you turn on this setting, you need to enter your auto-reply message in the box labeled Send a reply once to each sender inside my organization with the following message.

How do you set an out of office message without teams? ›

Settings > General > Out of Office or by selecting Set status message > Schedule out of office from your profile picture. Turn off the toggle next to Turn on automatic replies and select the Save button.

How do I create a server side rule to automatically reply with a specific message in Outlook? ›

How do I configure Outlook to send an automatic reply for each message received?
  1. In Outlook, click on File, and then "Manage Rules and Alerts" ...
  2. Next, select "have server reply using a specific message" as the action, and then in the. ...
  3. Click next.
30 Oct 2015

How do I turn on Suggested replies in Outlook? ›

Outlook mobile web
  1. Select Settings. > Mail > Suggested replies.
  2. Swipe the toggle for Show suggested replies.

Why does my out of office only send once? ›

More Information. The Out of Office Assistant sends an automatic reply to notify users who send you messages that you are away from the office. Your reply is only sent once to a message sender. The count is reset when you toggle the Out of Office Assistant.

How do I set up automated text messages? ›

​​How to schedule text messages on Android using Samsung Messages
  1. Start the Samsung Messages app. Create a text message, but don't send it.
  2. Tap the arrow to the left of the text field. ...
  3. Tap "Schedule message" from the library of options that pop up. ...
  4. Tap the Send button to send the message at the scheduled time.
2 Dec 2021

What is an automated response? ›

What is an Automated Reply Message? Automated reply messages are preset responses that businesses use to communicate with customers during specific scenarios, offering quick updates about what is happening or what to expect next. For example, if someone is on vacation or there is a delay in an order.

How do I send automatic messages? ›

Create your text. Tap and hold the send button (instead of just tapping it). A schedule menu pops up. Choose when you'd like to send it -- either later today, later tonight, tomorrow or a date and time in the future.

What is a good out of office message for traveling on business? ›

Out of office message for a business trip

Thank you for your email. I am traveling from {Date} to {Date} for the {event name}. I will be active on my emails, but it might take a bit longer for me to get back to you. If there is anything urgent, feel free to call me at {phone number}.

How do you say please expect delay in response? ›

I am currently out of the office for [optional reason] until [date]. Please expect a delay in my response and I will get back to you upon my return. For urgent matters regarding [A], please refer to [your friendly colleague] (colleague@work.com).

How do I create an auto-reply email? ›

Try it!
  1. Select File > Automatic Replies. ...
  2. Select Send automatic replies.
  3. If you don't want the messages to go out right away, select Only send during this time range.
  4. Choose the dates and times you'd like to set your automatic reply for.
  5. Type in a message. ...
  6. Select OK.

Do automatic replies send multiple times? ›

The Automatic Reply message will only be sent once to each sender, even when they email you multiple times during your absence.

Why is automatic replies not working? ›

If you don't see the Automatic Replies option, it means the feature isn't turned on for your account. To turn it on, go to File > Options > Mail. Under Replies and forwards, select the Send automatic replies check box.

What does an automatic reply message has not been entered error? ›

"An automatic reply message has not been entered and will prevent automatic replies from being sent. Automatic reply rules will work. Do you want to continue without an automatic reply message?" It is telling you that you did not set a reply for internal messages.

How do I set up out of office in Outlook 2022? ›

Set an out of office reply in Outlook on Windows
  1. Step 1: Open Outlook on Windows and select the File tab.
  2. Step 2: Confirm that Info is selected on the top-left. ...
  3. Step 3: At the top of the pop-up window, mark the option for Send Automatic Replies and then type your message in the text box at the bottom.
21 Mar 2022

How do you set up quick reply in Outlook? ›

In Outlook, go to Insert > Quick Parts and click a building block of your choice. Left clicking it will immediately add your canned response to your current cursor location.

How do I put an out of office on my email? ›

Set up your Out of Office AutoReply
  1. On your computer, open Gmail.
  2. In the top right, click Settings. ...
  3. Scroll down to the 'Out of Office AutoReply' section.
  4. Select Out of Office AutoReply on.
  5. Fill in the date range, subject and message.

Can you set up a recurring automatic reply in Outlook? ›

Status: Select as scheduled for recurring automatic replies. External Audience: You can select from Contacts Only or All. Start Time: Start time of your Automatic replies. End Time: End time of your out of office replies.

What is the difference between redirect and forward in Outlook? ›

Technically speaking, redirection and forwarding are different actions–forwarded messages appear as messages that are forwarded by you (i.e. from your own email address), while redirected messages appear as though they came from the original sender.

How do I set up an automatic reply in Outlook app? ›

In Outlook for iOS and Android, you can set up Out of Office replies for Microsoft 365, Exchange, Exchange (Hybrid), and Outlook.com accounts. To set up out of the office replies, tap Settings, tap your account, tap Automatic Replies, and then toggle the switch on.

Can you set an automatic response and an email forwarding rule at the same time? ›

You cannot forward messages without a copy retained and have auto reply work it appears.

Can you send out of office to internal only? ›

Outlook / Exchange Out of Office Auto-Reply system allows to send automatic replies to either internal senders only (Inside My Organization) or internal and external senders (Outside My Organization). There is no option to send auto responses to external senders only.

Why does my Outlook Out of office keep turning off? ›

Try to update Outlook desktop app, make sure it is up-to-date. Check anti-virus or similar software, temporarily disable them, and monitor if issue would happen again. If convenient, to further scope the issue, temporarily remove account from all devices and desktop apps, make sure only Outlook Web App is in use.

How do I exclude certain email sender address from out of office reply in Outlook? ›

In the Edit Rule dialog box, you need to: 4.1 Click the From button to select the senders' email addresses you will exclude from out of office; 4.2 Check the Reply with box, and then click the Template button to create the auto reply template; 4.3 Click the Advanced button.

How do I stop Teams from showing away when idle? ›

Block Microsoft Teams Away status
  1. Open Microsoft Teams.
  2. Click your profile at the top right.
  3. Next to the Available status, click Set Status Message.
  4. Enter any message you'd like or enter a period/full stop if you don't want to write anything.
  5. Open the Clear status message after dropdown and set it to Never.
  6. Click Done.
20 Jun 2022

Why do I need to create a template for auto reply in Outlook? ›

Outlook Auto Reply Rules

However, by combining an Outlook auto-reply rule and email message template, we can be more productive. Basically, we're evaluating the incoming email message, and if it meets certain criteria, an automatic reply message is triggered.

How do you put an out of office message on a shared mailbox in Outlook? ›

Type in the name or email address of the Shared Mailbox and select it. Click the settings cog on the top right and then click Automatic replies. Configure your automatic reply and you're done.

What is a smart reply? ›

The smart reply model generates reply suggestions based on the full context of a conversation, not just a single message. This means the suggestions are more helpful to your users. The on-device model generates replies quickly and doesn't require you to send users' messages to a remote server.

What does suggest actions and replies mean? ›

Smart Replies (now called Enhanced Notifications) allow quick responses and actions directly from the notification without opening the app. Smartphones on Android 10 and newer versions let you use suggested replies to respond to an incoming message from the notification area.

How do I turn off team suggested responses? ›

To turn off suggested replies, select Settings and more > Settings > General, then scroll down to Suggested replies and uncheck Show suggested replies in chat.

What is the difference between out of office and automatic reply? ›

Auto-Reply can be used by service-based organizations to confirm that to the customer that an email was received and that the team is working on it. Out of Office Assistant can be used when the user will not be in their normal operating office for more than 24 hours.

How do I set up an out of office reply more than once? ›

Select the File > Manage Rules & Alerts. In the Rules and Alerts dialog box, on the E-mail Rules tab, click New Rule. Under Start from a blank rule, click Apply rule on messages I receive and click Next. To reply to every email message you receive, leave the Step 1 and Step 2 boxes unchanged and click Next again.

Do auto replies Reply All? ›

If you leave Send replies only to Contacts UNchecked, an auto-reply will be generated for every address from which you receive a message. It is almost always a bad idea to turn on auto-reply for all external senders. See our Using Auto-Reply with the World article for more information.

How do you say you will be out of the office in outlook? ›

Set up an automatic reply
  1. Select File > Automatic Replies. ...
  2. In the Automatic Replies box, select Send automatic replies. ...
  3. On the Inside My Organization tab, type the response that you want to send to teammates or colleagues while you are out of the office. ...
  4. Select OK to save your settings.

How do you write out of office for one day? ›

In an effort to come back fully recharged, I won't be checking my email. Don't worry though, if it's urgent, you can reach out to [Name] at [email address]. I'll be sure to get back to you as soon as possible when I'm back in the office.

How do I put an out of office on my email? ›

Set up your Out of Office AutoReply
  1. On your computer, open Gmail.
  2. In the top right, click Settings. ...
  3. Scroll down to the 'Out of Office AutoReply' section.
  4. Select Out of Office AutoReply on.
  5. Fill in the date range, subject and message.

How do I set up out of office message? ›

Try it!
  1. Select File > Automatic Replies. ...
  2. Select Send automatic replies.
  3. If you don't want the messages to go out right away, select Only send during this time range.
  4. Choose the dates and times you'd like to set your automatic reply for.
  5. Type in a message. ...
  6. Select OK.

Do automatic replies include signature Outlook? ›

This means that automatic replies trigger an exception in the transport rule that identifies messages to send to Exclaimer Cloud; these messages are not routed to Exclaimer Cloud, and therefore, no signature is applied.

Why does my Outlook not have automatic replies? ›

If you don't see the Automatic Replies button, your account doesn't support the feature. If you see the button, then follow these steps to configure Automatic Replies. Open Outlook. Click the New Email button.

How do you say please expect delay in response? ›

I am currently out of the office for [optional reason] until [date]. Please expect a delay in my response and I will get back to you upon my return. For urgent matters regarding [A], please refer to [your friendly colleague] (colleague@work.com).

What is OOO leave? ›

What Is an Out-Of-Office Message? Out-of-office (OOO) messages are auto-reply messages that inform people reaching out that you're absent from work for an extended period of time. The reason for out-of-office messages is to let recipients know that you're away and won't be responding to their email until you return.

What is a good out of office message for traveling on business? ›

Out of office message for a business trip

Thank you for your email. I am traveling from {Date} to {Date} for the {event name}. I will be active on my emails, but it might take a bit longer for me to get back to you. If there is anything urgent, feel free to call me at {phone number}.

How do you write an automatic reply for a public holiday? ›

Hello, Thank you for your email, I'm currently offline until [date]. I'll reply to your message promptly when I return. But if you require immediate assistance, please send an email to [Contact Name] at [contact email] in my absence.

How do you write a notice informing the office is closed for holiday? ›

We are writing to remind you that our office will be closed from [X date - X date] for [insert holiday]. We apologize for any inconvenience this may cause. If you need to get into contact with us, please leave us a voicemail at [Phone Number] and we will return your call as soon as our office reopens on [date].

How do you say out of office for a public holiday? ›

Out of office template for public holidays

Thank you for your email. Our offices are now closed for [PUBLIC HOLIDAY]. We will open again on [DATE]. I will respond to you ASAP upon our return.

How do I set an automatic reply for outside organization only in Outlook? ›

Setting up automatic replies in Outlook
  1. Select 'File'.
  2. Select 'Automatic Replies' (Out of Office).
  3. Check the 'send automatic replies' box.
  4. You can set a start and end date or just switch it on. ...
  5. Write your automatic reply in the 'Inside my Organization' and 'Outside my Organization' tabs as required.

Videos

1. HOW TO SET AN AUTO REPLY IN OUTLOOK 2019 (2020)
(IT SKILLS ACADEMY)
2. Set Auto Reply Message in Outlook 2010
(AvoidErrors)
3. How to Set an Out of Office Message in Outlook
(Envato Tuts+)
4. Create Outlook out of office replies (Desktop and Web based)
(Mike's Office)
5. Outlook 2019 How to setup Out of Office auto replies
(Robert McMillen)
6. Out Of Office Outlook | Set up automated email Outlook | Auto reply email Outlook
(MAQ Guide)
Top Articles
Latest Posts
Article information

Author: Dr. Pierre Goyette

Last Updated: 12/11/2022

Views: 6295

Rating: 5 / 5 (50 voted)

Reviews: 81% of readers found this page helpful

Author information

Name: Dr. Pierre Goyette

Birthday: 1998-01-29

Address: Apt. 611 3357 Yong Plain, West Audra, IL 70053

Phone: +5819954278378

Job: Construction Director

Hobby: Embroidery, Creative writing, Shopping, Driving, Stand-up comedy, Coffee roasting, Scrapbooking

Introduction: My name is Dr. Pierre Goyette, I am a enchanting, powerful, jolly, rich, graceful, colorful, zany person who loves writing and wants to share my knowledge and understanding with you.